Inbetweeners Golf Society Privacy Policy

INBETWEENERS GOLF SOCIETY PRIVACY POLICY

Last Updated: [20th September 2026]

This Privacy Policy explains how [Inbetweeners Golf Society. the Society collects, uses, shares, and protects the personal data of our members, visitors, and website users.

Our data processing practices comply strictly with the General Data Protection Regulation (GDPR) and Spain’s national data protection law, the Ley Orgánica de Protección de Datos y Garantía de los Derechos Digitales (LOPDGDD).

1. Data Controller (Responsable del Tratamiento)

The entity responsible for processing your personal data is:

Inbetweeners Golf: [Inbetweeners Golf Society ]
Address: [La Escuera Alicante, Costa Blanca
Contact Email: [inbetweenersgolfclub@gmail.com Privacy/Contact Email]

2. Information We Collect

We collect and process the following categories of personal data:

Identity & Contact Data: First name, last name, email address, phone number, and postal address.
Golf & Performance Data: Real Federación Española de Golf (RFEG) license number, current handicap index, home club details, and tournament scoring histories.
Financial Data: Payment details processed securely through our third-party payment gateways (we do not store your full credit card details on our servers).
Technical Data: IP address, browser type, and usage data gathered via website cookies.

3. How We Use Your Data (Purpose & Legal Basis)

We only process your personal data when we have a legal basis to do so under European law:

Contractual Performance: To manage your society membership, process tournament registrations, publish event tee sheets, and calculate tournament leaderboards.
Legal Obligation: To verify official golf licenses with the RFEG or comply with Spanish tax regulations for paid entries.
Legitimate Interest: To send you routine administrative updates, society newsletters, and information about upcoming golf events (you can opt out of marketing at any time).

4. Third-Party Apps & Data Sharing

To run our society efficiently, we utilize external software and third-party applications (e.g., tournament management apps, scoring platforms, and handicap trackers).

Service Providers: We share your data with these vetted third-party applications strictly to manage scoring, event bookings, and processing payments. All providers act as Data Processors and are bound by strict European confidentiality agreements.
Host Golf Courses: We share player names, RFEG numbers, and handicaps with host golf clubs in Spain to secure tee times and finalize tournament organization.
No Sale of Data: We never sell, rent, or trade your personal data to outside marketing firms.

5. International Data Transfers

Some of our third-party application providers may host data on servers located outside the European Economic Area (EEA) (such as the United States). In these cases, we ensure your data remains protected using legal safeguards recognized by the European Commission, such as Standard Contractual Clauses (SCCs) or data frameworks.

6. Data Retention

We will only keep your personal data for as long as you remain an active member of our society or as long as necessary to fulfill the purposes we collected it for, including any legal, accounting, or reporting requirements under Spanish law.

7. Your Legal Rights

Under the GDPR, you have the following rights regarding your personal data:

Access: Request a copy of the data we hold about you.
Rectification: Request updates or corrections to inaccurate information (such as an outdated handicap or email).
Erasure (Right to be Forgotten): Request that we delete your data when it is no longer needed.
Objection/Restriction: Object to or restrict certain types of data processing (such as marketing emails).

To exercise any of these rights, please email us directly at [inbetweenersgolfclub@gmail.com].

If you feel we have not resolved a data issue correctly, you have the right to lodge a formal complaint with the Spanish Data Protection Agency: Agencia Española de Protección de Datos (AEPD) at www.aepd.es.